Built for physiotherapy, osteopathy, rehabilitation and appointment-led clinics
Turn your clinic's booking data into clear growth priorities.
Your booking system records activity. We analyse capacity, cancellations and patient follow-up to identify where revenue opportunity may be concentrated — and what is worth acting on first.
Takes around 2 minutes. No patient data or booking export required. Rough answers are fine.
Not sure of your numbers or prefer to talk it through? Book a free Revenue Review
Designed for clinics that rely on appointments, rebookings and repeat visits
Choose the starting point that works for you
I have a rough idea of my numbers
Get an indicative estimate from a few headline figures.
Get my free estimateI'd rather talk it through
Speak with an advisor about the clinic and what you want to understand.
Book a free Revenue ReviewYour reports show activity. They don't reveal which opportunity matters most.
What your system records
- Appointments
- Cancellations
- Practitioner activity
- Service use
- Booking history
What it doesn't answer
- Where is opportunity concentrated?
- Which issues are having the greatest commercial impact?
- Which issue deserves attention first?
- Should growth come from more demand, better follow-up, pricing, capacity — or something else?
Clinic owners don't need another wall of metrics. They need to know what deserves attention first.
Example Diagnostic finding · sample clinic data
Over the last 12 months, follow-up conversion was materially lower in two treatment pathways, accounting for an estimated £18,000–£27,000 in annual revenue opportunity.
Your advisor would investigate where the drop-off occurs, what is driving it, whether the opportunity is genuinely recoverable, and which action deserves priority.
An example of the type of pattern a Diagnostic can uncover.
Examples of the areas our advisors investigate
Follow-up drop-off
Patients who attended an initial appointment but where no follow-up appears in the booking data.
Quiet capacity
Days, times or rooms that consistently sit underused while other periods are full.
Cancellations and no-shows
Where cancelled or missed appointments cluster, and whether the pattern is changing.
Patient journey drop-off
Points in the booking journey where patients stop returning earlier than expected.
Practitioner-level variation
Meaningful differences in utilisation, rebooking or demand between practitioners.
Service mix
How demand and revenue are distributed across services, and where the mix may be working against you.
Advice in context
The right recommendation depends on your clinic.
Two clinics can have identical booking volumes and need completely different strategies. That's why the analysis is combined with your clinic's context before anything is recommended.
Lower utilisation
Meaningful capacity is going unused across the week.
Potential focus
- Demand generation
- Quiet-slot activation
- Follow-up recovery
Very high utilisation
The diary is nearly full — squeezing in more appointments isn't the answer.
Potential focus
- Pricing
- Capacity planning
- Service mix
- Avoiding a simplistic “fill every remaining slot” push
Strong demand, follow-up drop-off
New patients arrive, but too many don't return for expected follow-ups.
Potential focus
- Patient journey
- Follow-up conversion
- Rebooking patterns
Significant practitioner variation
Performance differs meaningfully between practitioners rather than clinic-wide.
Potential focus
- Targeted operational investigation, not a blanket clinic-wide intervention
These are illustrative examples of how strategy changes with situation. Your Diagnostic starts from your clinic's actual booking data, business context and circumstances — not a template.
Your journey with Clinic Growth Advisor
Most clinics begin with our free opportunity calculator, move into a Diagnostic when the opportunity looks worth investigating, and continue with Ongoing Advisory to keep priorities current as patterns change. Each stage builds on the last.
- 1Free
Use the free opportunity calculator
Answer a few high-level questions about your clinic to generate a personalised estimate of the revenue opportunity that may exist across capacity, cancellations and patient follow-up.
- Takes around 2 minutes
- No patient data or booking export required
- Receive an immediate modelled estimate
- A starting point — not a diagnosis
- 2£1,495 one-off
Clinic Growth Diagnostic
“Where is the opportunity, what is driving it, and what should we prioritise?”
- A structured discussion about your clinic's goals, operating model and constraints
- Analysis of up to 12 months of your actual booking data in clinic context
- Advisor interpretation, evidence and prioritisation
- Findings & Action Plan Session
- 30-Day Progress Review included
Includes a 30-Day Progress Review before you decide whether Ongoing Advisory is right for you.
- 3£349/month
Ongoing Clinic Growth Advisory
“Did it work, what changed, and what should we focus on next?”
- Latest booking data reviewed each month
- Progress tracked against agreed priorities
- Important changes and exceptions identified
- Clear recommendations on what to focus on next
- Guidance from your advisor when judgment is needed
Designed to continue from the findings of your Diagnostic
See what your clinic's growth opportunity could look like.
Get your free personalised Revenue Opportunity Estimate.
Get your free revenue estimateClinic Growth Diagnostic · £1,495 one-off
The Clinic Growth Diagnostic — start with evidence, not guesswork
The Diagnostic is a structured advisory engagement built around your clinic's real data and business context. The goal is not to produce more metrics — it is to establish where the strongest growth opportunities lie, understand what is driving them and turn the evidence into clear priorities and practical action.
Understand your clinic
We begin by understanding how your clinic operates and what you are trying to achieve — including available capacity, practitioner structure, service mix and commercial priorities.
Diagnostic Analysis
Our advisors analyse up to 12 months of your clinic's actual booking data alongside that context — identifying patterns, likely drivers and the areas with the strongest case for action.
Findings & Action Plan Session
Your advisor presents the findings, explains the evidence and reasoning, and works with you to establish clear priorities and practical next actions — not simply handing over a report.
30-Day Progress Review
Thirty days after your Findings & Action Plan Session, we meet again to review what has been implemented, what has changed and what the early data is telling us.
Your first Ongoing Advisory-style review cycle is included with the Diagnostic.
Review the first actions, assess early progress and experience the feedback loop used in Ongoing Advisory before deciding whether to continue.
Already have a growth question you want to answer?
A Clinic Growth Diagnostic may be the right next step if growth has plateaued, performance varies across the clinic or you are considering a significant decision such as recruiting or expanding.
- Why has growth slowed or plateaued?
- Can we grow further with the current team?
- Should we recruit another practitioner?
- Are we ready to expand?
- Why does performance vary between practitioners?
- Where are patients dropping out of the journey?
- Are we making the most of the capacity we already have?
You do not need to calculate your utilisation, cancellation or follow-up performance yourself. The Diagnostic works from standard booking-system exports, and we'll tell you what information to provide. No live integration or clinical notes are required.
Opens a conversation specifically about the Diagnostic — not a checkout, and not a generic software demo.
Free estimate · No patient data · Rough answers are fine
Ongoing Clinic Growth Advisory
Because clinics don't stand still
The Diagnostic creates an evidence-based starting point. Ongoing advisory keeps that picture current as your clinic changes — a recurring relationship with your advisor, not dashboard access or another monthly report.
Every month, we compare your latest data against the priorities we've agreed, track whether actions are producing results and flag important shifts in the clinic. Where the evidence raises a decision or trade-off, your advisor helps you interpret what it means and decide the next move.
- Booking patterns change
- Practitioners join and leave
- Demand moves between services and times
- Actions get implemented — or stall
- Priorities shift
- New opportunities emerge
Did it work?
We review whether the actions you took are actually showing up in the booking data — not just whether they felt productive.
What changed?
Each advisory review identifies important shifts and emerging issues before they become expensive.
What's next?
Your advisor re-ranks priorities against the latest data, and the next area worth your attention is identified.
£349/month, following the Diagnostic
Ongoing advisory is designed to continue from the findings of your Diagnostic.
Frequently asked questions
Clinic Growth Advisor combines booking-data analysis with structured clinic context. Our advisors help prioritise the highest-value opportunities and review progress each month as patterns change.
We usually begin with a standard booking export covering appointments, services, practitioners, booking status and dates. For the Clinic Growth Diagnostic, our advisors analyse up to 12 months of booking history from your export — we work with whatever period your data covers, up to that limit. We combine this with an understanding of your clinic's goals, operating model and constraints — covering areas such as practitioner availability, capacity, service mix and commercial priorities — so the analysis reflects how your clinic actually operates. You provide a standard booking export; no live integration is required.
We analyse operational booking data alongside the business context gathered with your advisors. We do not need clinical notes, diagnoses, treatment records or medical history.
No. Clinic Growth Advisor is not a replacement for your booking system. It sits alongside whatever you already use and works from the export your system already produces.
The Clinic Growth Diagnostic (£1,495 one-off) is a structured four-stage advisory engagement. It begins by understanding your clinic's goals, operating model and constraints, then our advisors analyse up to 12 months of your booking data in that context. In a Findings & Action Plan Session, your advisor presents the evidence, agrees priorities and practical next actions with you, and returns 30 days later for a 30-Day Progress Review — included at no additional cost — to assess what has been implemented, what has changed and what the early data is showing.
Ongoing Clinic Growth Advisory (£349/month) keeps the analysis current through monthly data review, progress tracking and reprioritisation as the clinic changes.
You answer a few high-level questions about your clinic — no patient data and no booking export needed at this stage. The estimate is modelled from your inputs and transparent assumptions, and indicates whether there may be worthwhile opportunity to investigate. It is a starting point, not a diagnosis; the Diagnostic is where our advisors combine a booking export with an understanding of your clinic's goals, operating model and constraints, plus advisor-led analysis.
Physiotherapy, osteopathy, rehabilitation and appointment-led health and wellness clinics — especially those that rely on follow-ups, rebookings, practitioner utilisation and repeat patient visits.
Estimate the scale of opportunity worth investigating
Answer a few high-level questions to receive a free modelled estimate across capacity, cancellations and patient follow-up.